Q Special Events & Corporate Travel

Special Occasions

Ever wanted to celebrate your special event in style?

A ‘certain’ birthday, an anniversary or just a small group trip with friends.

Organising large or even small groups of people can be a real headache and takes your focus away from enjoying your special day. The fact is that everyone is an individual, even in a group, so why not let us, as experts take the hassle out of the organisation. We can streamline the whole process – the destination, the venue, the travel and the special extras that will make your trip one to remember for all the right reasons. A cocktail party at the Ritz in London or a private barge in Burgundy are just a couple of our recent events.

We can also customise a small group tour especially for you, providing vehicles, local guides and drivers, using our local contacts. Refer to our tailor-made section so see some itinerary ideas.

Business Travel

Travel on Q maintains a strong corporate travel base, arranging domestic and international travel bookings, from the simplest to the most complex.

We offer a complete service and range of travel products. We build a rapport with our clients, so that we know your needs almost as well as you do.

Services

Quotes are designed to meet your budget and travel specifications and we will always offer an alternative if we think there is a better solution. Our consultants will offer creative solutions to help save you time and expense and make your travel as smooth as possible.

Booking conditions of fares are outlined, so that you understand your options once the tickets have been purchased and travel commenced.

Reservation of cars, transfers, hotels & meeting rooms.

We offer corporate and negotiated hotel and car rates to all our clients.

All client details are kept on a database. Frequent Flyer numbers, preferred seating, meal requests and any other relevant information is entered automatically into all bookings. Clients are requested to complete a ‘Client Profile’. All relevant details from this profile are then transferred automatically into a flight reservation.

We offer visa and passport advice and will process visas for both NSW and interstate Embassies and Consulates.

Annual Business insurance or blanket company travel insurance arranged.

Our Sabre reservation system is linked to the web site www.virtuallythere.com so that reservations can be accessed at any time anywhere in the world- especially helpful when changes are made once travel has commenced.

As an IATA Agency we can issue our own tickets, especially helpful for last minute bookings.

All domestic tickets are issued as E-tickets unless otherwise instructed. This safe and efficient method ensures that you can never have a lost or mislaid ticket.

We have a 24 hour emergency contact service.

We maintain offsite home offices in order to service emergency out of hours requests.

Tickets can be issued on credit card or on account subject to approval.

Provide information on accounts and expenditure for budget analysis if required.

Group and Conference Travel

Travel on Q has a demonstrated expertise in Conference travel both in Australia and overseas. Typically our groups range form 40 – 300 delegates.

Services

Help you plan your budget and choose the appropriate destination for your conference

Negotiated Group airfares

Special Group hotel rates

Arrangement of meeting rooms and banqueting requirements

Liaise with outside contractors for the provision of specialist equipment and Team Building

Themed events and Gala Dinners

Onsite tour programme

On line registration service for delegates

Arrangement of professional Conference Registration Companies for on site management

Partners’ Programme

Pre and Post Conference travel

Track your costs and provide Conference Financial Analysis
Incentive Travel
We arrange travel prizes to suite a range of budgets. We can offer advice on the best value destinations for your travel dollar and custom design itineraries, rather than offering an “off the shelf” product. We provide this service to Incentive Marketing companies and to individual companies who may be looking for an innovative way to reward employee loyalty.